Show HN: Vibooks – Local-first bookkeeping software built for AI agents

Agent-native bookkeeping

Business Bookkeeping SoftwareBuilt for AI Agents

For small businesses, where AI agents post, reconcile, and organize real bookkeeping work.

Read https://vibooks.ai/skill.md and follow instructions

Send this to your agent.

orInstall it yourself

Free 7-day trial on Personal.

See Pricing

Use your own agent. Review before posting. Not tax filing software.

How it works

Put your bookkeeping materials in one directory, tell the agent to work through that folder, and let Vibooks record the bookkeeping.

AI Agent

Tell the agent what to do

Local agent

Local

GPT-5.4

Medium

Reads

skill.md, receipts, invoices, statements

Outputs

Entries, reconciliations, and workflow actions

Vibooks

Bookkeeping updates land in Vibooks

API

01

Put your files in one folder

Keep bills, invoices, receipts, and statements in a single directory.

02

Tell your AI agent to read the folder

The agent reads the materials and records the bookkeeping in Vibooks.

03

Vibooks records the bookkeeping

Entries, reconciliations, and follow-up actions land in the real workflow, with controls when needed.

Why Vibooks

Vibooks combines mainstream bookkeeping workflow coverage with an official agent-ready surface, without giving up reviewability, auditability, or local control.

AR/AP workflows

Bank + card reconciliation

Payroll + asset modules

Tax postings

Audit trail

Local-first desktop

Source-aware bookkeeping workflows

Invoices, bills, receipts, sales receipts, purchase receipts, payroll runs, and asset events stay tied to the books instead of being flattened into generic automation.

Controls stay inside the workflow

Reconciliation state, attachments, audit history, period controls, and optional approvals stay visible where the bookkeeping actually happens.

Local-first books, open agent surface

Keep books on your device by default, move them with backup and portable import/export, and use the official API, CLI, and skill docs with your own agent.

What you can do

Vibooks already covers the bookkeeping workflows small businesses and bookkeepers expect, then adds an official agent-ready surface on top.

Income, AR, and customer cash

Manage customers, invoices, sales receipts, receipts, AR application, and customer refunds with source-linked postings and open balances.

Expenses, AP, and vendor cash

Manage vendors, bills, expenses, payments, AP application, purchase receipts, and vendor refunds from draft through posting.

Banking and reconciliation

Track bank and card accounts, statement lines, settlements, transfers, deposits, and reconciliation runs with traceable register activity.

Inventory, payroll, and fixed assets

Run inventory movements, payroll journals and payroll reports, and fixed-asset depreciation or disposal events inside the books.

Tax, reports, and period controls

Maintain tax codes, prepare tax returns and postings, run financial and aging reports, and manage fiscal periods, opening balances, and period controls.

Evidence, controls, and automation

Keep attachments and audit history, use dimensions, presets, recurring templates, and source-aware recognition schedules, and add approval, backup, import/export, and agent workflows through the official API and CLI.

Industries

Services, SaaS, trade, and e-commerce

Also well suited to marketplace sellers and short-term rental bookkeeping.

Summary workflows

Restaurants, lodging, and multi-location books

A good fit when books are closed from summaries, settlements, receipts, payments, and reconciliations.

Geography

Many jurisdictions and multi-currency books

Built for tax workflows, FX remeasurement, and period-end controls across a wide range of markets.

DimensionVibooksTypical mainstream productsOperational coverageCore GL, AR/AP, banking, tax workflows, reporting, payroll, inventory, fixed assets, and period controls in one desktop bookkeeping product.Coverage varies, and non-core workflows often live across separate cloud modules or add-ons.Source-aware workflowsInvoices, bills, receipts, sales receipts, purchase receipts, refunds, payroll runs, and asset events keep source records tied to the ledger.Often strong on forms, but AI or automation layers may sit beside the books instead of inside first-class source workflows.Evidence and controlsAttachments, audit log, reconciliation state, period controls, and optional approval controls stay visible in the bookkeeping workflow.Controls are often split across admin tooling, external docs, or higher-tier governance products.Portability and recoveryLocal-first books by default, plus backups and portable import/export for moving or recovering a book.Books usually live in the vendor cloud, with portability and restore options shaped by the vendor platform.Use your own agentOfficial local API, CLI, and public skill docs let you connect your own agent to real bookkeeping actions.Automation is often centered on built-in assistants, closed integrations, or browser-layer workarounds.Product stanceBuilt as bookkeeping software first: traceable postings, professional workflows, data ownership, and no claim to replace POS, PMS, or front-office systems.Accounting is often one module inside a broader operations suite.

Pricing

Choose the plan that matches how you manage your books. Personal includes a free 7-day trial. Small Business adds the Dimensions and Industry Presets modules for smoother operating workflows. Tax workflows cover rates, codes, summaries, and postings, not tax filing.

7-Day Trial

Personal

/ year

Launch pricing

For one business that needs core bookkeeping, banking, fixed assets, inventories, tax workflows, and the generic SMB preset.

1 Company

1 Book

Core Bookkeeping

Income & AR, Expenses & AP

Vendors, Customers & Journals

Banking

Fixed Assets & Inventories

Tax Workflows

Generic SMB Preset

Best for

One-person companies

Freelancers

Contractors

Self-employed professionals

Most Popular

Small Business

/ year

Launch pricing

For operating businesses that need the Dimensions and Industry Presets modules, grouped reporting, payroll, backup, and import/export.

3 Companies

5 Books

Everything in Personal

Payroll

Dimensions

Industry Presets

Grouped Reporting

Backup

Export & Import

Best for

Operating businesses

Owner-managed teams

Businesses with multiple books

Businesses using AI agents

Bookkeeping Firm

/ year

Launch pricing

For bookkeepers and firms managing more clients with approval controls, tax workflows, and higher capacity.

10 Companies

20 Books

Everything in Small Business

Approval Controls

Priority Support

Best for

Independent bookkeepers

Bookkeeping firms

Client-service teams

Multi-client review workflows

FAQ

What bookkeeping workflows does Vibooks support?

Vibooks covers general ledger, chart of accounts, journal entries, customers, vendors, invoices, bills, sales receipts, purchase receipts, receipts, payments, refunds, settlements, banking, reconciliation, tax workflows, reports, payroll, inventory, fixed assets, dimensions, presets, and period controls. Dimensions and grouped reporting depend on the Dimensions module. Advanced industry presets depend on the Industry Presets module.

Is Vibooks desktop software or cloud software?

Today, the Vibooks product is local-first desktop software. Your books stay on your own device by default, and Vibooks connects to our server only for licensing, billing flows, and software updates.

Can I use my own AI agent with Vibooks?

Yes. Vibooks exposes an official local API, CLI, and public skill docs so you can connect your own agent to real bookkeeping workflows. AI is optional.

Does Vibooks replace POS, PMS, or front-office software?

No. Vibooks is bookkeeping software. Restaurants and small lodging businesses can use Vibooks for summary-based post-facto bookkeeping with settlements, receipts or payments, dimensions, and reports, but Vibooks is not a POS, PMS, or front-office operations system.

Which businesses is Vibooks designed for?

Vibooks is designed for post-facto bookkeeping across many small-business workflows. It is a strong fit for services, SaaS, trade, e-commerce, marketplace sellers, and short-term rental bookkeeping. Restaurants, small lodging businesses, and multi-location or multi-channel operators are a fit when the work can be recorded from summaries, settlements, receipts, payments, and reconciliations rather than front-office systems.

Does Vibooks support bank and credit-card reconciliation?

Yes. Vibooks supports bank and card accounts, statement lines, transfers, deposits, register activity, and reconciliation runs for statement-backed balances.

Does Vibooks support payroll, inventory, and fixed assets?

Yes. Vibooks includes payroll runs and payroll reports, inventory items and movements, and fixed asset registers plus depreciation and disposal events. It is bookkeeping software, not a full HR suite or payroll tax filing service.

Can I back up a book or move it with export and import?

Yes. Applicable entitlements can use backup plus portable export and import to move or recover books without relying on a vendor-hosted ledger.

Is Vibooks tax filing software?

Vibooks is bookkeeping software. It supports tax rates, tax codes, tax summaries, tax postings, and tax return workflows, but it does not connect to tax filing systems or replace your accountant or tax professional.

Can Vibooks be used in different countries?

Vibooks is designed for general bookkeeping use across many jurisdictions. It supports multi-currency books, tax codes, tax summaries, tax return workflows, FX remeasurement, and period-end controls, but it does not include tax-authority filing integrations, local payroll execution systems, or country-specific front-office operating software.

How do Vibooks plans differ?

Personal includes core bookkeeping plus banking, fixed assets and inventories, tax workflows, and the generic SMB preset for 1 Company and 1 Book. Small Business adds more capacity plus the Dimensions and Industry Presets modules, grouped reporting, payroll, backup, and import/export. Bookkeeping Firm adds still more capacity plus approval controls and priority support.

Downloads

Start with your AI agent. If you are installing Vibooks yourself, choose your operating system below.

With an AI agent

Read https://vibooks.ai/skill.md and follow instructions

Send this prompt to your agent.

Install it yourself

Detecting your operating system.

brew install --cask vibooks-ai/tap/vibooks

Prefer Homebrew? Install the same signed macOS app without opening the DMG manually.