How to Publish a Power BI Report and Embed it into a Website.

Background

In my last article titled ‘How Excel is Used in Real-World Data Analysis’ dated 26th March, 2026 and published through my Dev.to account, I had shared the frustrations my workmates and I were going through when end of year 2025 performance appraisal results of all employees in the department plus departmental head’s recommendations for individual employee promotion were rejected by company directors. The performance appraisal results and recommendations were rejected with one comment, “the department has not presented any dashboard to demonstrate individual employee’s productivity, improvements on performance measures and so on to justify promotions or any rewards.’

In the article which is accessible through my blog https://dev.to/mckakankato/excel-3ikf, I attempted to create simple dashboard using excel application which could have been used to monitor one Key Performance Indicator (KPI) on monthly basis, may have been used to measure performance and most importantly, may have been shared with the company directors to provide feedback on how performance was being tracked in the department.

Excel application is an excellent tool and with recent enhancements, it is more than just as a spreadsheet tool since the intelligent data platform capabilities enable automation of analysis, connecting to live external data sources and so on hence transforming how professionals work with data. However, Microsoft introduced another powerful tool called Power BI which has capabilities of handling large datasets with much ease and also publish dashboards online where decision makers can access by just a click of a link. Power BI’s ability to allow real time updates on data and on the dashboard sets it apart from the excel application. Moreover, one can access reports on web, mobile, or embedded in other apps. The mobile app version especially allows access to Power BI reports on the go using an iPhone or Android device hence eliminating the need to carry laptops or tablets to every meeting.

This article will provide a guide on how to publish Power BI dashboard that can be accessed by stakeholders in real time to aid in timely decision making.

Introduction

‘Power BI’ is drawn from two phrases put together that is ‘Power’ and ‘BI’ referring to Business Intelligence.

The developers seem to be communicating that the application draws its power from the tool’s capability to handle large, complex datasets and perform powerful data transformations, modeling, and analysis beyond what traditional spreadsheets could manage. The business intelligence capability refers to the technologies, processes, and strategies used to collect, analyze, and present business data in ways that support better decision making. Business Intelligence typically encompasses dashboards, reports, data visualization, KPIs, and trend analysis. Power BI therefore essentially means a powerful tool for turning raw business data into meaningful insights giving organizations the ability to connect to hundreds of data sources, model and transform data, and visualize it through interactive dashboards and reports.

This tool has been around from the year 2010 when its development commenced. Among the key features announced at the early stages included Power Query for data search and discovery from both internal business sources and external internet data, Power Pivot for data modeling, Power View for visualization, BI sites for cloud based collaboration and report sharing and so on. The recent updates positions Power BI not just as a data visualization tool but as a comprehensive, AI-driven business intelligence platform with hundreds of features spanning data connectivity, semantic modeling, DAX formula authoring, interactive dashboards, real-time reporting among others.

Examples of industries that would benefit most from Power BI include Financial Services & Banking, Healthcare, Retail & E-Commerce, Manufacturing & Supply Chain, Telecommunications, education and Government. Power BI is a natural fit to aid in monitoring financial statements KPIs instantly, undertake complex computations through DAX formular, track patient outcomes, real time inventory tracking, monitor production efficiency, manage Telecom companies’ massive volumes of customer, network, and billing data as well as student performance tracking.

Power Bi Dashboard & Report Publication Process

Once you have cleaned your report through Power Query, modelled the data so as to create relationships, it is time to prepare summarized report with a dashboard which gives decision makers insights. The report & dashboard can be published online to allow users to interact with it on real time basis and from any location. Below steps can guide in publishing Power BI reports.

• Open your Power BI Desktop.

Locate the Power BI document in your computer with report the report you intend to publish. Click on Sign in on the far right of the document as shown in the image below. You will need an organization email & password for this.

Proceed and provide the necessary organization email address & password and you should be able to log in. Through Power BI website, open Power BI Service usually accessible through a link; https://app.powerbi.com/

On the lower left-hand side of the website, locate “Workspaces” or “My workspace”. If the organization has created a workspace for you, it will be accessible in “My work spaces”. Else proceed to create a new one complete with your profile under “workspaces”. An existing workspace will show your profile name as per below.

Import the specific report you intend to publish or add to other past publications.

Once uploaded, click on the file & locate “embed report’ option. This will lead you to ‘website or portal option’.

This will generate two important links to embed the report to website & iframe link to help publish. Copy the two links and paste then separately for use in the next steps.

https://app.powerbi.com/reportEmbed?reportId=eb9d6d81-f7a2-4c54-8ebb-5468e0c1894f&autoAuth=true&ctid=c95984e8-6a70-4512-a440-1c79bca9cc37

Depending on whether you are using “Sublime Text” or VsCode, the second Link “iframe” will be pasted in text editor as per below.

Save the document (Ctr+S) once link is pasted.

Right click on the text editor & open browser as per below.

Another Power BI Service page as per below will open requiring the organizations credentials.

Once credentials are provided, a published report will be accessible as per below.

Conclusion

The reports will be available in real time, from any location and on any device which makes monitoring of performance & decision making based on dashboard insights timely.